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SSA Constitution

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The Constitution Of
The Singapore Shooting Association

(As approved at the ssa extraordinary general meeting held on february 1, 2020 and vetted by regisrty of societies on april 8, 2020) with effect from april 8, 2020

01

NAME

  • This Association shall be called the “Singapore Shooting Association”, hereinafter referred to as the “Association”.

02

PLACE OF BUSINESS

  • The place of business of the Association shall be 990 Old Choa Chu Kang Road Singapore 699814, or such other place as may be decided by the Council from time to time, subject to the approval of the Registrar of Societies.

03

OBJECTS

The objects of the Association are
  • to promote the sport of shooting, which includes rifle, pistol, shotgun and other related shooting activities;
  • to organise and manage shooting championships and other related shooting competitions in Singapore;
  • to co-ordinate, regulate, advise on & administer all matters relating to the sport of shooting; act as the National Authority under the International Shooting Sport Federation’s (“ISSF”) rules and the rules of any other international shooting body or similar organisation that the Association may be affiliated to; safeguard the interests of the shooting sport;
  • to select shooters for national representation at international competitions;
  • to regulate standards and certify shooters, coaches and officials; and
  • to promote community engagement and bonding through the sport of shooting, so as to promote health and wellness, inclusiveness and integration, and inspire the Singapore spirit.

04

MEMBERSHIPS

  • The Association shall consist of two (2) types of memberships – namely Ordinary members and Associate members. A register of members shall be kept by the Honorary Secretary. The Honorary Secretary shall remove a member from the register in the event the said member ceases to be a member of the Association for any of the reasons provided in this Constitution herein.
  • Ordinary membership of the Association shall be open to the:
    • Singapore Armed Forces Sports Association;
    • SAFRA National Service Association;
    • Home Team Sports and Recreational Association;
    • Police Sports Association; and
    • to any organisation registered under the Societies’ Act (Cap. 311) having among its objects the promotion of shooting as a sport, PROVIDED ALWAYS THAT the organisation has not less than fifty (50) registered members at any time, or any other reasonable number of registered members as may be determined by the Association’s council (the “Council”) in its sole discretion from time to time.
  • Associate membership of the Association shall be open to organisations (regardless of whether it is registered under the Societies’ Act (Cap. 311)) deemed by the Council as bona fide and active in the sport of shooting. Associate members shall have no voting rights at General Meetings and shall not be eligible to hold office in the Council.
  • All members shall submit by 1st February of each year its audited financial statements for the preceding financial year to the Association.

05

MEMBERSHIP APPLICATION

  • All applications for membership must be submitted to the Honorary Secretary in the prescribed form.
  • The Council shall at its absolute discretion decide on the application for membership.
  • A copy of the Constitution shall be furnished to every approved member, upon payment of the first membership fee.

06

MEMBERSHIP FEES

  • Each Ordinary member shall pay an annual membership fee at a rate determined by the Council from time to time. Associate members shall pay an annual membership fee which shall not exceed half the Ordinary membership fee.
  • Membership fees are due on 1st April of each year.
  • Members who join part-way through the Financial Year are required to pay the full membership fee for the rest of the year as stipulated in Article 6.1.
  • If a member falls into arrears with its subscriptions and/or other outstanding amounts owed to the Association, it shall be informed immediately by the Honorary Treasurer. If the member fails to settle the arrears and/or other outstanding amounts owed to the Association within four (4) weeks of their becoming due, its membership shall be suspended forthwith automatically, and it be denied the rights and privileges of membership until the account is settled. The suspended member shall have its name posted on the Association’s notice board with such accompanying details concerning its suspension as the Council deems fit to publish. If the arrears and/or other outstanding amounts owed to the Association are overdue for more than three (3) months, the organization will automatically cease to be a member and the Council may take legal action against the organization.
  • Any additional funds required for operating expenses may be raised through shooter’s registration fees, shooting fees, or other fees as the Council may determine.
  • The Association may raise any additional funds for special or other purposes for the furtherance of the Association’s objects as the Council deems fit.

07

MEMBERSHIP FEES

  • The Supreme Authority of the Association is vested in a General Meeting of the members presided over by the President. The decisions made at the General Meeting are final and binding on all members. Elections and resolutions at General Meetings shall be either by show of hands or, subject to the agreement of the majority of the voting members present by a secret ballot, and, in the event of a tie for the voting method, the Chairman of the meeting shall have a casting vote. Unless otherwise expressly provided for in this Constitution herein, elections and resolutions at all General Meetings shall be passed by a simple majority.
  • The Annual General Meeting (“AGM”) shall be held no later than the month of September every year.
  • An Extraordinary General Meeting (“EGM”) may be called by: (i) the President at his discretion; or (ii) order of the Council. The President shall call for an EGM on the request in writing of not less than 25% of the total voting membership setting forth the business that is to be transacted at the EGM submitted to the Honorary Secretary, and the EGM shall be convened within two (2) months from the submission of the request.
  • A Notice of Meeting, stating the date, time, and place of meeting, shall be sent by the Honorary Secretary to all voting members at least two (2) weeks prior to the General Meeting. The particulars of the agenda of the meeting shall be posted on the Association’s notice board one (1) week prior to the meeting.
  • The following will be considered at the AGM:
    • the previous financial year’s accounts and annual report of the Council;
    • where applicable, the election of office bearers and Hon Auditors for the following term; and
    • any other business.
  • Each Ordinary member may be represented by up to three (3) Official Representatives at General Meetings. The representatives must be citizens of Singapore. Each Ordinary member shall submit the names of their Official Representatives who would be attending the General Meeting in writing using the Association’s prescribed form(s) to the Honorary Secretary at least three (3) working days before the said General Meeting, failing which no Official Representative from the Ordinary member shall be allowed to attend the General Meeting. Each representative shall be entitled to one (1) vote at General Meetings, and shall be eligible to stand for election to the Council.
  • Each Associate member shall be entitled to an Official Representative present in a General Meeting.
  • Any member who wishes to place an item on the agenda of a General Meeting may do so provided it gives notice of its intention and the matter to be discussed to the Honorary Secretary in writing at least one (1) week before the meeting is due to be held.
  • One third (1/3) of the total voting membership present at a General Meeting shall form a quorum. Proxies are not allowed.
  • In the event there is no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour. Should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend the Constitution or pass any new resolution.

08

MEMBERSHIP FEES

  • The administration and management of the Association shall be entrusted to the Council comprising of the following members elected every four (4) years at the AGM or in accordance with Article 8.4:
    • President
    • 1st and 2nd Vice-President
    • Honorary Secretary
    • Honorary Treasurer
    • Up to ten (10) Ordinary Council Members
    • The President and two Vice-Presidents must be representatives of three (3) different Ordinary members.
  • Elected Council members shall hold office for a term of four (4) consecutive years, provided that they remain Official Representatives of constituent members.

    For the avoidance of doubt, the next election of all Council members will take place at the AGM in 2020 and the terms of Article 8 herein will apply to that and all future elections of Council members.

    At the end of the term of their office, Council members who remain Official Representatives of constituent members shall be eligible for re-election. The maximum consecutive tenure an individual may serve in the Council in any post other than the Honorary Treasurer will be twelve (12) years. An individual holding the post of Honorary Treasurer shall not serve more than one term of four (4) consecutive years. All Council members who have completed three (3) terms of consecutive service shall be eligible to serve after a two (2)-year break.

    During the term of office, should any vacancy in the Council arise for any reason, the Council shall have the power to leave such vacancy unfilled or fill such vacancy from amongst remaining Official Representatives, until the election of the next Council.

    A nomination for election to the Council shall be submitted by the respective constituent member in the prescribed form, counter-signed personally by the representative candidate who must be an Official Representative, to the Honorary Secretary not less than one (1) week before the date of the election.

    Resolutions at all Council meetings shall be by show of hands, unless agreed unanimously by those attending that it be done by secret ballot. Unless otherwise expressly provided for in this Constitution herein, all resolutions at all Council meetings shall be passed by a simple majority.

    The in-coming Council shall conduct its first meeting within thirty (30) days of election.

    A Council Meeting shall be held at least once every quarter after giving seven (7) days’ notice to the Council Members. The President may call a Council Meeting at any time by giving five (5) days’ notice.

    Any member of the Council who is absent from three (3) consecutive meetings without providing any satisfactory reasons shall be deemed to have resigned from the Council, and a replacement for that member may be appointed as provided for in Article 8.5.

    The Council may issue, rescind, and amend such bye-laws, standing orders, rules and regulations, which are not inconsistent with this Constitution, as it deems fit. The Council may not act contrary to the expressed wishes of the General Meeting without prior reference to it and always remain subordinate to the General Meeting.

    At least one half of the Council members shall form a quorum. If a quorum is not present, the meeting shall stand adjourned for half an hour, and thereafter, those present shall form a quorum.

    The Council has power to authorise the expenditure of a sum not exceeding $200,000 per month from the Association’s funds for the Association’s purposes. The restriction in this Rule does not apply to or in any way restrict the expenditure of funds received from Sport Singapore, the Singapore National Olympic Council, or any government body or agency or other relevant or competent authority.

    Any changes to the appointment of Council members shall be notified to the Registrar of Societies and the Commissioner of Charities within seven (7) days of the change.

09

MEMBERSHIP FEES

  • The President shall chair all General and Council meetings. He shall also represent the Association in its dealing with outside persons.
  • The Vice-Presidents shall assist the President and deputise for him in his absence. In the absence of the President, one of the Vice-Presidents shall deputise him as determined by the Council members present.
  • The Honorary Secretary shall keep all records (except financial) of the Association and shall be responsible for their correctness. He will keep minutes of all General and Council meetings. He shall maintain an up-to-date register of members at all times.
  • The Honorary Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Association and shall keep an account of all monetary transaction and shall be responsible for their correctness. He is authorised to expend up to $1,000 per month, or any other amount as the Council may decide from time to time, for petty expenses on behalf of the Association. He will not keep more than $6,000 in the form of cash and money in excess of this will be deposited in any bank account opened in the Association’s name.
  • Ordinary Council members shall assist in the general administration of the Association, and serve on sub-committees as well as perform duties assigned by the Council from time to time. The Council may form whatever standing or ad-hoc sub-committees as it deems fit relating to, amongst other things, disciplinary, finance, house and bar, social tournaments, and national selections. Unless otherwise expressly provided for in this Constitution herein, the standing or ad-hoc sub-committees shall comprise of Council members and/or any other persons as may be necessary or expedient.
  • All Council members shall each be entitled to one (1) vote and in case of equality of votes, the President shall have a casting vote.
  • Any two (2) from among the President, Vice Presidents, Honorary Secretary, and Honorary Treasurer shall sign cheques for the withdrawal of monies.
  • The Council may whenever necessary appoint two (2) of its members to represent the Association at all meetings of the international bodies for shooting or other meeting and shall be entitled at any time to revoke any such appointment as it shall deem fit without assigning any reason.
  • Council members must declare all business, commercial, and/or personal interests that may directly relate to the sport or management of the Association as soon as practicable at the Council meetings.

10

DISCIPLINARY MATTERS

  • The General Meeting shall have the power to suspend the rights and privileges of, expel, and/or impose any other lesser penalty on any member by simple majority. The decision of the General Meeting is final, and no appeal shall lie to any Court of Law.
  • Where a written complaint is made against the Association and/or any member to the Council (whether by any member of the Council or any other member of the Association), and the Council considers in its opinion that there is: (i) sufficient evidence; and (ii) sufficient gravity to justify calling on the member to answer the complaint against it, the Council shall convene a Disciplinary Sub-Committee (“DSC”) for the purposes of investigating the complaint.
  • The DSC shall comprise of three (3) persons who are members of Ordinary and/or Associate members of the Association appointed by the Council.
  • The DSC shall investigate and submit its findings and recommendations in relation to the complaint to the Council within three (3) months of it being convened.
  • If the Council accepts the finding of the DSC that the complaint is made out:
    • the Council shall have the power to suspend the rights and privileges of the member for a period of up to six (6) months and/or impose any other lesser penalty on any member, by a two-third(s) (2/3) majority. The decision of the Council is final, and no appeal shall lie to the General Meeting or to any Court of Law.
    • however, if the Council is of the view that the appropriate penalty to be imposed on the member should be a period of suspension longer than six (6) months or expulsion, the Council shall refer the complaint to the General Meeting. The General Meeting shall impose the appropriate penalty on the member after considering the findings and recommendations of the DSC.

11

HONORARY APPOINTMENTS

  • The Council may from time to time appoint distinguished persons to be honorary patrons or advisors as it deems fit. Such persons shall not have any executive authority in the affairs of the Association.

12

AUDIT AND FINANCIAL YEAR

  • A firm of Chartered Public Accountants shall be elected as Auditors at each Annual General Meeting for a term of 1 year and shall be eligible for reappointment. They will be required to audit each year’s accounts and present a report upon them at the Annual General Meeting, and may be required by the President to audit the Association’s Accounts for any period within their tenure of office at any date and make a report to the Council.

    The financial year shall be from 1st April of the current calendar year to 31st March of the next calendar year.

13

AUDIT AND FINANCIAL YEAR

  • If the Association at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.

  • The trustees of the Association shall:
    • not be more than four (4) and not less than two (2) in number;
    • be elected by a General Meeting of members; and
    • not effect any sale or mortgage of property without the prior approval of the General Meeting of members.
  • The Office of the trustee shall be vacated
    • if the trustee dies or becomes of unsound mind;
    • if he is absent from the Republic of Singapore for a period of more than one year;
    • if he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee; and
    • if he submits notice of resignation from his trusteeship.
  • Notice of any proposal to remove a trustee from his trusteeship, or to appoint a new trustee to fill a vacancy, must be given by posting it on the notice board in the Association’s premises at least two weeks before the General Meeting at which the proposal is to be discussed. The results of such General Meeting shall then be notified to the Registrar of Societies and the Commissioner of Charities.
  • The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies and the Commissioner of Charities.

14

VISITORS AND GUESTS

  • Visitors and guests may be admitted into the premises of the Association. All visitors and guests shall abide by the Association’s bye-laws, rules and regulations.

15

PROHIBITIONS

  • Gambling of any kind, whether for stakes or not, is forbidden on the Association’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
  • The funds of the Association shall not be used to pay the fines of members who have been convicted in court of law.
  • The Association shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
  • The Association shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendations to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate to any goods or services which adversely affect consumer interests.
  • The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
  • The Association shall not hold any lottery, whether confined to its members or not in the name of the Association or its office-bearers unless with the prior approval of the relevant authorities.
  • The Association shall not raise funds from the public for whatever purposes without the approval in writing of the relevant authorities, if required.

16

AMENDMENTS TO CONSTITUTION

  • These rules, may be added to, repeated or amended by resolution at any General Meeting, Annual or Extraordinary, provided no such resolution shall be deemed to have been passed unless it be carried by a majority of at least two-thirds (2/3) of the representatives present and voting thereon, nor shall any such resolution become operative until such addition, repeal or amendment has been approved by the Registrar of Societies and the Commissioner of Charities.

17

INTERPRETATION

  • In the event of any question or matter arising out of any point which is not expressly provided for in this Constitution, the Council shall have the power to use its own discretion. The decision of the Council shall be final unless it is reversed at a General Meeting of members.

18

DISPUTES

  • Any dispute arising amongst members, or between any member(s) and the Association, shall be resolved in accordance with the Framework for Alternative Dispute Resolution for Sports (“ADR Sports”) or any other alternative dispute resolution framework jointly administered by Sport Singapore, the Singapore Mediation Centre and/or the Singapore Institute of Arbitrators.

19

DISSOLUTION

  • The Association shall not be dissolved, except with the consent of not less than two-thirds (2/3) of the total voting membership of the Association expressed at a General Meeting convened for the purpose.
  • In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged, and the remaining funds shall be transferred to any approved institution of a public character under the Charities Act (Cap. 37).
  • Notice of Dissolution shall be given within seven days of the resolution to the Registrar of Societies and the Commissioner of Charities.

20

CLEAN SPORT

  • The Association shall recognise the right of all its athletes to participate in clean sport and is committed to ensuring the sport is doping-free. All affiliates, members, athletes, participants, staff, and other individuals, who are subject to the jurisdiction of the Association, are bound by and agree to abide by all World Anti-Doping Code-compliant anti-doping rules applicable to the sport.
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