SINGAPORE SHOOTING ASSOCIATION
(As at the Singapore Shooting Association Extraordinary General Meeting held on November 5, 2016 and comes into effect on November 15, 2016 upon the full payment of the prescribed fee to the Registry Of Societies.)
1.1 This Association shall be called the “Singapore Shooting Association”, hereinafter referred to as the “Association”.
2. PLACE OF BUSINESS
2.1 The place of business of the Association shall be 990 Old Choa Chu Kang Road
Singapore 699814 or such other place as may be decided by the Council, from time to time, subject to the approval of the Registrar of Societies.
3.1 The objects of the Association are:
3.1.1 To promote the sport of shooting, which includes rifle, pistol, shotgun and other related shooting activities.
3.1.2 To organise and manage shooting championships and other related shooting competitions in Singapore.
3.1.3 To co-ordinate, regulate, advise on and administer all matters relating to the sport
of shooting; act as the National Authority under the International Shooting Sport
Federation’s (ISSF) rules and the rules of any other international shooting body or
similar organisation that the Association may be affiliated to; and safeguard the interests of the shooting sport.
3.1.4 To select shooters for national representation at international competitions.
3.1.5 To regulate standards and certify shooters, coaches and officials.
4.1 The Association shall consist of two types of memberships – namely Ordinary members and Associate members.
4.1.1 Ordinary membership of the Association shall be open to the Singapore Armed Forces Sports Association, SAFRA National Service Association, Home United Sports and Recreation Association (HUSRA), Police Sports Association (Polis Negara Singapura) and to any organisation, registered under the Societies’ Act (Cap 311), having among its objects the promotion of shooting as a sport, provided that at any time the organisation has not less than fifty (50) registered members, or any other reasonable number of registered members as may be determined by the Council in its sole discretion, from time to time.
4.1.2 Associate membership shall be open to organisations deemed by the Council as
bona fide, but not necessarily registered under the Societies Act (Cap 311), which are active in the sport of shooting. Associate members shall have no voting rights and shall not be eligible to hold office. Each Associate member shall be entitled to a representative present in a General Meeting.
4.1.3 Each Ordinary member shall have three representatives at each General Meeting. All official representatives, who must be citizens of Singapore may vote and be eligible to stand for election to the council. The names and NRIC numbers of representatives must be submitted in writing by the constituent member to the Secretary-General at least 3 days before the meeting.
5. MEMBERSHIP APPLICATION
5.1 All applications for membership must be submitted to the Honorary Secretary on a
5.2 The Council shall at its absolute discretion decide on the application for
5.3 A copy of the Constitution shall be furnished to every approved member, upon
payment of the first membership fee.
6. MEMBERSHIP FEES
6.1 Each Ordinary member shall pay an annual membership fee at a rate determined by the Council from time to time. Associate members shall pay an annual membership fee which shall not exceed half the ordinary membership fee.
6.2 Membership fees are due on 1 April of each year.
6.3 Members who join part-way through the Financial Year are required to pay the full membership fee for the rest of the year as stipulated in paragraph 6.1.
6.4 If a member falls into arrears with its subscriptions or other dues, it shall be informed immediately by the Honorary Treasurer. If it fails to settle its arrears within 4 weeks of their becoming due, the President may order that its name be posted on the Association’s notice board and that it be denied the privileges of membership until the account is settled. If arrears are overdue for more than 3 months, the organization will automatically cease to be a member and the Council may take legal action against the organization.
6.5 Any additional funds required for operating expenses may be raised through shooter’s registration fees, shooting fees, or other fees as the Council may determine.
6.6 The Association may raise any additional funds for special or other purposes for the furtherance of the Association’s objects as the Council deems fit.
7. SUPREME AUTHORITY AND GENERAL MEETINGS
7.1 The supreme authority of the Association is vested in a General Meeting of the members presided over by the President.
7.2 The Annual General Meeting shall be held no later than the month of September every year.
7.3 At other times, an Extraordinary General Meeting may be called by the President at his discretion, or on the request in writing of not less than 25% of the total voting membership, and may be called at anytime by order of the Council. The notice in writing shall be given to the Honorary Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within 2 months from receiving this request to convene the Extraordinary General Meeting.
7.4 At least 2 weeks notice shall be given of an Annual General Meeting and Extraordinary General Meeting. A Notice of meeting, stating the date, time and place of meeting, shall be sent by the Honorary Secretary to all voting members. The particulars of the agenda shall be posted on the Association’s notice board 7 days in advance of the meeting.
7.5 The following will be considered at the Annual General Meeting:
7.5.1 The previous financial year’s accounts and annual report of the Council.
7.5.2 Where applicable, the election of office bearers and Hon Auditors for the following term.
7.5.3 Any other business.
7.6 Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice of his intention and the matter to be discussed to the Honorary Secretary in writing at least 1 week before the meeting is due to be held.
7.7 One third of the total voting membership present at a General Meeting shall form a quorum. Proxies are not allowed.
7.8 In the event there is no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour. Should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend the Constitution or pass any new resolution.
8. MANAGEMENT AND COUNCIL
8.1 The administration and management of the Association shall be entrusted to a Council consisting of the following to be elected every four years at the Annual General Meeting or in accordance with rules 8.2.1 to 8.3:
1st and 2nd Vice-President
10 Ordinary Council Members
The President and two Vice-Presidents must be representatives of 3 different Ordinary members.
8.2 Elected Council members shall hold office for a term of four consecutive years, provided that they remain official representatives of constituent members.
8.2.1 During the Annual General Meeting in 2016, an election of the President and 2nd Vice President shall be conducted and the President and 2nd Vice President so elected shall hold office for a term which will extend to the 4th Annual General Meeting of the Council after the date of their respective elections.
8.2.2 During the Annual General Meeting in 2016, an election of the 1st Vice President, Honorary Secretary and Honorary Treasurer shall be conducted and the 1st Vice President, Honorary Secretary and Honorary Treasurer so elected shall hold office for a term which will extend to the 2nd Annual General Meeting of the Council after the date of their respective elections or in the Annual General Meeting in 2018.
8.2.3 During the Annual General Meeting in 2016, an election of the 10 Ordinary Council members shall be conducted and these 10 Ordinary Council members so elected shall be Ordinary Council members for a term which will extend to the 4th Annual General Meeting of the Council after the date of their respective elections.
8.2.4 During the Annual General Meeting in 2018, an election of the 1st Vice President and Honorary Secretary shall be conducted and the 1st Vice President and Honorary Secretary so elected shall hold office for a term which will extend to the 4th Annual General Meeting of the Council after the date of their respective elections.
8.2.5 During the Annual General Meeting in 2018, an election of the Honorary Treasurer shall be conducted and the Honorary Treasurer so elected shall hold office for a term which will extend to the 4th Annual General Meeting of the Council after the date of the respective election.
8.3 At the end of the term of their office, Council members who remain official representatives of constituent members shall be eligible for re-election. The maximum accumulative tenure an individual may serve as President will be eight years regardless of the number of years served as non-presiding member in the Council. An individual holding the post of Honorary Treasurer shall not serve more than one term of four consecutive years.
8.4 During the term of office, should any vacancy in the Council arise for any reason, the Council shall have the power to leave such vacancy unfilled, or to fill such vacancy from amongst remaining official representatives, until the election of the next Council.
8.5 A nomination for election to the Council at the biennial election, to be held in conjunction with the Annual General Meeting, shall be submitted by the respective constituent member, counter-signed personally by the candidate, in a prescribed form, to be delivered to the Honorary Secretary not less than one week before the date of the election.
8.6 Elections and resolutions at the Council meeting shall be by secret ballot, unless agreed unanimously by those attending that it be done by show of hands.
8.7 The in-coming Council shall conduct its first meeting within thirty days of election.
8.8 A Council Meeting shall be held at least once every quarter after giving seven days’ notice to the Council Members. The President may call a Council Meeting at any time by giving five days’ notice.
8.9 Any member of the Council absenting himself from three meetings consecutively
without satisfactory explanations shall be deemed to have resigned from the Council and a replacement may be appointed as provided for in Article 8.4.
8.10 The Council may issue, rescind and amend such bye-laws, rules and regulations, which are not inconsistent with this Constitution, as it deems fit. The Council may not act contrary to the expressed wishes of the General Meeting without prior reference to it and always remain subordinate to the General Meeting.
8.11 At least one half of the Council members shall form a quorum. If a quorum is not present, the meeting shall stand adjourned for half an hour, and thereafter, those present shall form a quorum.
8.12 The Council has power to authorise the expenditure of a sum not exceeding $200,000 per month from the Association’s funds for the Association’s purposes. The restriction in this Rule does not apply to or in any way restrict the expenditure of funds received from the Singapore Sports Council, the Singapore National Olympic Council or any government body or agency or other relevant or competent authority.
8.13 Any changes to the Council members shall be notified to the Registrar of Societies and the Commissioner of Charities within seven days of the change.
9. DUTIES OF OFFICE-BEARERS
9.1 The President shall chair all General and Council meetings. He shall also represent the Association in its dealing with outside persons.
9.2 The Vice-Presidents shall assist the President and deputise for him in his absence. In the absence of the President, one of the Vice-Presidents, elected by Council members present, shall deputise him.
9.3 The Honorary Secretary shall keep all records (except financial) of the Association and shall be responsible for their correctness. He will keep minutes of all General and Council meetings. He shall maintain an up-to-date register of members at all times.
9.4 The Honorary Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Association and shall keep an account of all monetary transaction and shall be responsible for their correctness. He is authorised to expend up to $1,000 per month, or any other amount as the Council may decide from time to time, for petty expenses on behalf of the Association. He will not keep more than $6,000 in the form of cash and money in excess of this will be deposited in any bank account opened in the Association’s name.
9.5 Ordinary Council members shall assist in the general administration of the Association, and serve on sub-committees as well as perform duties assigned by the Council from time to time. The Council may form whatever standing or ad-hoc sub-committees as it deems fit, such as disciplinary, finance, house and bar, social tournaments, national selections etc, comprising Council members and any other persons, as may be necessary or expedient to help in the Association’s operations.
9.6 All Council members shall each be entitled to one vote and in case of equality of votes, the President shall have a casting vote.
9.7 Any two from among the President, Vice Presidents, Honorary Secretary and Honorary Treasurer shall sign cheques for the withdrawal of monies.
9.8 The Council may whenever necessary appoint two of its members to represent the Association at all meetings of the international bodies for shooting or other meeting and shall be entitled at any time to revoke any such appointment as it shall deem fit without assigning any reason therefor.
9.9 Council members must declare all business, commercial and/or personal interests that may directly relate to the sport or management of the Association. This will be recorded at the first Council meeting after every biennial election, and subsequent meetings as and when such situations arise.
10. HONORARY APPOINTMENTS
10.1 The Council may from time to time appoint distinguished persons to be honorary patrons or advisors as it deems fit. Such persons shall not have any executive authority in the affairs of the Association.
11. AUDIT AND FINANCIAL YEAR
11.1 A firm of Chartered Public Accountants shall be elected as Auditors at each Annual General Meeting for a term of 1 year and shall be eligible for reappointment. They will be required to audit each year’s accounts and present a report upon them at the Annual General Meeting, and may be required by the President to audit the Association’s Accounts for any period within their tenure of office at any date and make a report to the Council.
11.2 The financial year shall be from 1 April of the current calendar year to 31 March of the next calendar year.
If the Association at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.
12.1 The trustees of the Association shall:
12.1.1 Not be more than 4 and not less than 2 in number.
12.1.2 Be elected by a General Meeting of members.
12.1.3 Not effect any sale or mortgage of property without the prior approval of
the General Meeting of members.
12.2 The Office of the trustee shall be vacated:
12.2.1 If the trustee dies or becomes of unsound mind.
12.2.2 If he is absent from the Republic of Singapore for a period of more than one year.
12.2.3 If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.
12.2.4 If he submits notice of resignation from his trusteeship.
12.3 Notice of any proposal to remove a trustee from his trusteeship, or to appoint a new trustee to fill a vacancy, must be given by posting it on the notice board in the Association’s premises at least two weeks before the General Meeting at which the proposal is to be discussed. The results of such General Meeting shall then be notified to the Registrar of Societies and the Commissioner of Charities.
12.4 The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies and the Commissioner of Charities.
13. VISITORS AND GUESTS
13.1 Visitors and guests may be admitted into the premises of the Association. All visitors and guests shall abide by the Association’s bye-laws, rules and regulations.
14.1 Gambling of any kind, whether for stakes or not, is forbidden on the Association’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
14.2 The funds of the Association shall not be used to pay the fines o£ members who have been convicted in court of law.
14.3 The Association shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
14.4 The Association shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendations to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate to any goods or services which adversely affect consumer interests.
14.5 The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
14.6 The Association shall not hold any lottery, whether confined to its members or not in the name of the Association or its office-bearers unless with the prior approval of the relevant authorities.
14.7 The Association shall not raise funds from the public for whatever purposes without the approval in writing of the relevant authorities, if required.
15. AMENDMENTS TO CONSTITUTION
15.1 These rules, may be added to, repeated or amended by resolution at any General Meeting, Annual or Extraordinary provided no such resolution shall be deemed to have been passed unless it be carried by a majority of at least two-thirds of the representatives present and voting thereon, nor shall any such resolution become operative until such addition, repeal or amendment has been approved by the Registrar of Societies and the Commissioner of Charities.
16.1 In the event of any question or matter arising out of any point which is not expressly provided for in this Constitution, the Council shall have the power to use its own discretion. The decision of the Council shall be final unless it is reversed at a General Meeting of members.
17.1. In the event of any dispute arising from amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with the Rules in the Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.
18.1 The Association shall not be dissolved, except with the consent of not less than two-thirds (2/3) of the total voting membership of the Association expressed at a General Meeting convened for the purpose.
18.2 In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged, and the remaining funds shall be transferred to any approved institution of a public character under the Charities Act.
18.3 Notice of Dissolution shall be given within seven days of the resolution to the Registrar of Societies and the Commissioner of Charities.